Prerequisites
Have the Director and Administrator defined in the District Details.
Have the District and School address and phone number filled in.
Log into Admin and select Reports-->Letter Designer
Warning Letters
You can design as many warning letters as needed. The General Warning letter can be generated for students of your choosing based on a balance or selected criteria.
The Warning Letter 1-6 will generate based on the settings in the district tab.
Notification Letters
You can design any of these letters to convey a message to your parents. The message does not necessarily have to be related to the letter name.
Design your letter
Select the letter, on the left, that you would like to design
Use the keywords on the right to personalize the letter with the students information and the location.As you type in the letter and you get to a position where you would like to use a keyword, double click on it and it will be inserted where you stopped typing.
Type in the message and put the keywords in place
If you right click on the screen, it will bring up a larger view of the letter and you can make adjustments as you would in a word document.
When you have completed the letter, select Save.
Rename Letter
Right click on the tab indicating the letter name and you will receive options to set the letter as Active, Rename Letter, New Letter, and Delete Letter
Select Rename Letter and you will receive a screen to allow you to do so.
Create a new letter
Right click on the current letter name and select New Letter
Enter the name of your new letter and continue to design it.
Select Save when you are done
Set a Letter as Active
If you have multiple letters, right click on the letter that you would like to generate and select Set as Active Letter
Select Save when finished
Disclaimer
The box at the bottom allows you to enter a disclaimer which will appear on any letter generated from this section.
**Note: We do have some letter templates on our download page at download.foodserve.com